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UNDERSTANDING THE WORKING SCREEN IN MICROSOFT OUTLOOK 2010 – PART 1

Microsoft Outlook 2010

This lesson will show you an overview of the Microsoft Outlook 2010, describing the features on the ribbon and the different panes and components of the Outlook.

If you are new to email clients or to Microsoft Outlook you will want to familiarize yourself with the Outlook screen elements before you begin using them. Many of these elements are consistent with those in other Microsoft Office 2010 applications. For example at the top of the working are Outlook has a title bar and a Windows control button.

1

On the left side of the title bar is the Quick Access Toolbar and it contains frequently used commands such as Redo and Undo. It can be customized to include any buttons you want to have close at hand. For example if you use the forward command frequently, you could add it to your Quick Access Toolbar.

2

The ribbon is located directly below the title bar and the Quick Access Toolbar. It includes the tabs groups and buttons which contain most of the features and commands you will use. By default Outlook opens to the home tab for mail, which contains many of the most commonly used commands.

The other tabs are organized by function. For example if you wanted to add a folder you would go to the folder tab.

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Let’s take a look at it. This tab like most of the others organises the buttons in groups that relate to a certain function.

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For example the buttons in the new group, all performed commands related to creating something new, while those in the actions group relate to specific actions that can be taken by clicking any button that activates the corresponding command.

Let’s take a look at another tab. Notice that the buttons on the ribbon change when switching tabs. The buttons under this tab all relate to changing the layout of outlook views, but since we are currently at mail, the default component of outlook, all of the buttons available to us only relate to email. However, if we were looking at the calendar all the buttons would relate to it instead.

5

Let’s try another tab. While most of the tabs on the ribbon contained similar elements, the file tab is a bit different. It allows you to access the Backstage View which is new to the Office 2010 and contains several buttons and how does that allow you to perform any common outlook tasks, such as printing emails, setting outlook options and more.

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Now let’s return to the home tab. The ribbons buttons are context sensitive depending on the area of outlook you are in. The default component of Outlook is mail. Mail has a vertical orientation which provides plenty of room on the screen for messages.

This lesson continues into PART 2.

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