web analytics

TOP 10 TIME SAVING TIPS IN MICROSOFT WORD 2007 – PART 2

Microsoft Word 2007

These top 10 time-saving tips are detailed and visual explanation of the procedures which can save you a lot of working time in MS Word (2007). They can save your time by executing them only once, which means that they will prevent you from repeating the certain procedures every time you would like to achieve a specific task. These time saving tips are also usable for other version of Microsoft Word, like the 2003 version. In order to be easier for you to understand, this topic about time saving tips is divided into two part. The following is Part 2 of the article.

3. Skip Word’s Automatic Corrections Entirely

Many people find Word’s AutoCorrect and “Replace text as you type” features more trouble than they’re worth. To disable these settings in Word 2007, click the Office Button, choose Word Options than select the Proofing section and press the AutoCorrect Options Button.

12

Choose the AutoCorrect Tab, check or uncheck the checkboxes according to your need, and press OK to save the changes.

13

4. Finding Another Word For..

Word provides full thesaurus. With this tool you can find words with same meaning – synonyms, words with opposite meaning – antonyms or related words – words whose root is similar or the same with the specified word.

First, position the cursor on the word you like to check and press Shift + F7. Word displays the Research Task Pane at the right side of the window, with the thesaurus information displayed.

14

If the word has related words, you will see them in the task pane. Click the Down Arrow located right from the related word and select Insert.

15

The word Antonym (in parenthesis) stands by the antonym words in the task pane.

16

5. Quick Scroll Through Documents

First, click the Office Button, choose Word Options. Second, select the Customize section from the Word options window and choose “All Commands” from “Choose Commands From drop-down box on the left.

17

There is a list of available commands in the left part of the dialogue box. Choose the Auto Scroll command from there. Click Add button. Word will move the command to the right side of the dialogue box. Then click OK.

18

To use the newly created command, click the command in the Quick Access Toolbar.

19

The mouse cursor is changed after this. If you want to scroll the document in particular direction, move the mouse cursor in that direction. Greater moving distance with the mouse means faster scrolling of the page. Press Esc from the keyboard to quit the scrolling mode or click on the mouse.

6. Adding Special Symbols

Special symbols are needed if you want to type temperatures in degrees or symbols for different kinds of currencies.

First, move the cursor to the insertion point of the symbol. Second, click the Insert Tab in the ribbon interface or press Alt + N and click Symbol Icon in the symbol group. Word displays a list of different symbols that you can insert. Locate your symbol and click on it to be displayed in your text.

20

If you can’t see the desired symbol, then click on More Symbols.

21

and Word will display the Symbol dialogue box.

22

The symbol dialogue box gives you a list of the shortcuts for the special symbols, like:

€ = Alt + Ctrl + E

© = Alt +Ctrl + C

7. Edit HTML without formatting

Another time saving tips is that Microsoft Word includes a feature that allows you to open HTML documents and have them appear on your screen just as they would appear in your browser. You have to make some changes if you want to use Word as an HTML editor.

First, click the Office Button, choose Word Options. Select Advanced Section and scroll through the options until you see the General Section. Then, select the check box on “Confirm File Format Conversion On Open” and click OK.

23

Convert File dialogue box is displayed after opening a document with an HTML extension. You will be asked by the box about the Word’s treatment of the opening file. The selected option by default is HTML document. If you choose the Text Only option, the file is treated as plain text without being formatted.

8. Skipping numbering on a title page

To avoid numbering the title page, First set up the page numbering by choosing the Page Layout Tab from the ribbon and selecting the Small Arrow at the bottom right corner in the Page Setup Group.

25

9. Jump To Page

You can decrease the time for finding the specific page on large documents, but you must know the number of the page you are looking for.

Press F5 key. Word displays the Go To Tab of the Find and Replace Dialogue Box. In the “Go To WhatMenu select Page, then enter the number to which you want to move. Click on Go To or press Enter key.

26

You can search for sections, line numbers or other options. Simply enter the name of the section or the line number in the selected option.

10. Changing the File Save Location

By default, Word 2007 stores your documents in the My Documents folder in Windows XP. If you are using Vista, your documents will be stored in the Documents folder.

But, you may want to store your documents in a different location, such as external hard drive. So, you can specify a new default save location. To change Word 2007′s default file save location follow these steps:

First, click the Office Button, choose Word Options. Select Advanced Section and scroll through the options until you see the General Section. In General section click the File Locations… button.

27

Select Documents in the File Type list. Click Modify.

28

Select the new files for your files and click OK on each of the dialog boxes to close them.

29

When you save a file, Word will automatically open the specified folder.

Leave a Reply