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SPELLING AND GRAMMAR IN MICROSOFT WORD 2010

Microsoft Word 2010

All of us make mistakes during typing Word documents. But, we don’t need to be worried. We should know how to use and modify Spelling and Grammar options in Word and the problem will be solved.

This tutorial shows:

  • how to check for Spelling and Grammar errors;
  • how to correct these Spelling and Grammar errors and
  • how to change the Automatic Spelling and Grammar Check Settings.

1. Checking for Spelling and Grammar errors

After finishing the text we want to check it for errors. To start a Spelling & Grammar Check:

  • Click on the Review tab;
  • Click on the Spelling & Grammar command;
  • If there isn’t any error in your document, the following box will appear:

01 Spelling and Grammar command

  • If there is any spelling or grammar error the Spelling and Grammar dialog box will open. For all errors in your document, Word will try to offer one or more suggestions. You should select a suggestion and then click Change to correct the error.

02 Correcting

  • Also, you can manually type in the correct spelling and click Change.

03 Typing a correction

2. Automatic Spelling and Grammar Checking

By default, Word automatically checks your document for spelling and grammar errors, so you may not even need to run a separate Spelling and Grammar check. These errors are indicated by colored, wavy lines.

  • The red line>misspelled word.
  • The green line>grammar error.
  • The blue line>contextual spelling error. (This feature is turned off by default).

Contextual spelling error means that the word is spelled correctly, but it is wrong used word.

For ex. Deer is spelled correctly, but it is used incorrectly.

04 Spelling, grammar and contextual errorCorrecting the Spelling and Grammar errors

a) Correcting the Spelling error:

  • First, right-click on the underlined word or phrase. A menu will appear.
  • Click on the correct phrase from the listed suggestions.
  • The corrected phrase will appear in the document.

05 Correcting a spelling error

Also, you have option to Ignore an underlined word, Add it to the dictionary, or go to the Spelling dialog box for more options.

b) Correcting the Grammar error:

  • First, right-click the underlined word or phrase. A menu will appear.
  • Click on the correct phrase from the listed suggestions.
  • The corrected phrase will appear in the document.

Also, you have option to Ignore an underlined phrase, go to the Grammar dialog box, or click About This Sentence for information about the grammar rule.

3. Changing the Automatic Spelling and Grammar Check Settings:

  • Go to the File tab (Backstage view) and click on Options.

07 Options

  • Select Proofing. The dialog box gives you several options to choose from:
    • If you want/don’t want Word to automatically check spelling, mark/unmark Check spelling as you type.
    • If you want/don’t want Word to automatically check for contextual spelling errors, mark/unmark Use contextual spelling.
    • If you want/don’t want grammar errors to be checked, mark/unmark Mark grammar errors as you type.
    • If you want/don’t want grammar & spelling errors to be checked, mark/unmark Check grammar with spelling.

08 Proofing

 

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