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HOW TO INSERT AND FORMAT A TABLE IN GOOGLE DOCUMENTS – PART 1

Google Docs

This article will show you how to insert a table in Google Documents, how to insert and delete rows and columns and will show you the different formatting options available for cells and borders.

There are times when you might need to add data to your document and a table is one way to organize information and present it in an easy to read format. Although many of the formatting capabilities are less sophisticated than those found in commercial word processors, Google Documents that comes as part of the Google Docs suite has table tools that are more than adequate for most users.

If you are using Google Docs to write an annual report and you need to include a list of employees to keep them organized and easy to reference, you will put them into a table and then add formatting to it. The Google Docs all items list provides a quick overview of our existing files.

1

We have entered some text into the school annual report file, but now we need to insert a table into it. Let’s open it to get started. Our document is coming along nicely but we want to add a table to it to make some information easier to understand. The first thing to do is to scroll so we can see the end of what we have so far. We will use the table menu to add a table to our documents, but first we need to move the insertion points to the end of the document. To do this we can click below the last line of text. This is where we want the table to appear. Inserting a table takes a few simple steps. First we will open the table menu.

2

Tables are made up of cells, rows and columns. The Grid we see allows us to establish the size of the table. Our table will consist of five columns and rows. So, we need to click the cell where this column and this row intersect. The cells in the first row will make up the header row, so let’s add the heading for the first column. When we added the table, the first cell was selected so we can simply begin typing. To move between cells in a table, we can click within the cells, press an arrow key or use the tab button. Let’s move to the next cell to the right by pressing tab. Moving around in the table is straightforward, so we’ll go ahead and add the remaining column headings in table data for you when you click next.

Once you have inserted a table into a document there are several ways you can alter it. For example you can add or delete rows and columns if your table grows beyond what you first selected. We left out a row in this table, so add it just below the header row. We can use the shortcut menu which contains many of the same commands of the table menu to insert the new row. We can easily insert or delete rows and columns using the shortcut menu.

3

We could also delete the entire table, but for now let’s just add a row below the row we have elected.

4

Notice how row 2 went down to become row 3. Now we can and data to this new row. When you click next will do it for you.

This article continues in PART 2.

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