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25 TOP TIPS FOR MICROSOFT WORD – PART 1

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This article covers the Top 25 Basic Level Tips for using Microsoft Word. For almost every tip there is an adequate screenshot to make the visual perception of the user’s task more precise. It’s interesting that some of the basic tips are the same for Microsoft Word and Microsoft Excel. Although this represents a sort of tutorial that is on a basic level, it gives solution to some very frequently asked questions by the novice users. Presents step by step solutions to procedures like: Opening and saving files, undo and redo actions, text formatting, shortcut keys to some actions. Some of the more complicated actions explained are creating tables, adding and deleting rows and columns, selecting multiple objects and other. The Content is divided in two parts. The first part is for Microsoft Word and the second for Microsoft Excel.

1. Once the Microsoft Word program is opened, you can choose which Microsoft Word file (.doc or .docx extension) should be loaded into the Microsoft Word worksheet. First, click the Office Button in the top left corner of the Word window.

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Then, select the Open folder from the left column.

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A new window is opened and here you can choose Word files that are located anywhere in the computer. Select the file and click Open to finish the opening procedure.

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Click on Cancel if you don’t want to select anything. To open a word document, (Ctrl + O) shortcut keys can be used.

2. The Word document can be saved with one click on the save icon, 

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or with using the (Ctrl + S) shortcut keys. If the current document already exists, the newest version will be saved. If this is the first time saving of the document, new Save as window will be opened and you should enter the name of the file and click Save.

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3. If you made mistake and you want to remove the latest action, you can use the Undo Typing Icon in the top left corner of the window or Ctrl + Z.

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4. For repeating the last action or getting back the action removed with undo typing, click on the Repeat Typing Icon in top left corner of the window or Ctrl + Y.

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5. To change the attributes (font size, font type, bold) on single word, there is no need for highlighting it, just click anywhere in the word and it will be selected.

6. To delete a single word, you can use shortcut keys Ctrl + Backspace or Ctrl + Delete.

7. To drag and drop text quickly, select a single word or section of text, hold down select button on your mouse until small rectangle is appeared by the mouse cursor, than while keeping the mouse button pressed move the cursor to the new place for the selection.

8. To insert symbols that are not on the keyboard, select Insert from the main toolbar and click on the Symbol Icon in the top right corner,

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and select from the given symbols or try More Symbols.

9. If you don’t want to select a text with dragging of the mouse, you may use the Shift + Arrow key to give direction of the selection (left, right, up, down).

10. To scroll through the pages, you may use the right sided Scroll Bar with mouse dragging,

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or you can move to the next page with shortcut keys Ctrl + PgUp, Ctrl + PgDn.

11. To copy a style or format of text quickly, first select the text whose style you want to be copied and select the Format Painter Icon from the Home menu.

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Then, highlight the text you wish to be changed.

12. To apply the Format Painter style on multiple places in the Microsoft Word document double click on the Format Painter Icon. Click once again on the same icon to turn the Format Painter off.

13. Press Shift + F7 to find alternative word.

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14. To find your last typing press Shift + F5.

15. Use Ctrl + F to find word or phrase quickly.

For reading the rest of the tips for Microsoft Word, please open the next document, Part 2

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